ℹ️ What is a Brokerage Event?
How it works
1) Registration
Register via the register button and complete your profile.
Your profile should describe who you are, what you can offer, and what you are looking for (for this, please, use the marketplace function). A detailed and clear profile will increase your visibility on the platform and generate significantly more meeting requests.
When registering, you will be asked to give your availability for specific time slots: the broader your availability, the higher the chance that you will be able to schedule meetings.
Please, note that the registration process is divided in two mandatory steps:
- sign up to the platform and fill in the information about your company;
- add at least one item/ opportunity to the Marketplace detailing what you are looking for, what you could offer in terms of products, services, expertise etc.
You have 4 weeks to complete your profile. In the event that you fail to complete your profile before this deadline, it will be cancelled. This is to ensure the best possible matchmaking experience for those who want to participate.
Registration closes on the 6th of June at 13.00 CET.
3) Browse profiles of potential matches
After your profile is validated, you will be able to look for potential matches by browsing the Participants page on the platform. We do suggest you to continuously scout for new partners, as new organisations will sign up every day.
New feature: AI powered Meeting Recommender
This feature will provide you recommendations based on your activity and on the activities of participants with complementary and matching activities. The recommendations will appear in your meetings overview page and in your participant profile.
4) Book and schedule meetings from May the 2nd
From May the 2nd you will be able to chat, request and schedule meetings on the platform. Depending on availability you could schedule up to 12 meetings of 30 mins each. In the my meetings page you have the list of all your meetings (accepted, pending, or canceled). Remember that all the scheduled meetings will take place on the 8th and 9th of June.
5) Matchmaking event
Access your meetings in My Agenda, where you have your complete schedule for the event and the list of your meetings. Check your camera and microphone and don't be late!
How to initiate a Virtual Meeting?
- Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click on the participant's card in order to access their profile
- Use the Messages functionality to chat about common interests and availability.
- Click on the participant's preview if the participant is marked as Available
- Click Request Meeting, under the participant's photo, to request a meeting
- Check My agenda and Meetings for your schedule and your list of confirmed meetings.
- At the time of the meeting, go to the Meetings page and click on Start Meeting
- You can invite guests through the Invite guests button, or share your screen through the screen sharing button
- A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
- The remaining time will be displayed on the top left corner
- The next meeting card will be displayed with one minute before the next meeting
- Clicking on Start Next Meeting will end the current meeting and will start the next one
Technical requirements for Virtual meetings
The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.
- install the latest version of your browser
Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.
Microphone and camera
You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.
If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage
- browser's permissions to use the microphone and camera
- system's permissions for the microphone and camera
Additionally, you can do the following checks:
- test your microphone with other apps, such as Google Meet, Skype, Zoom, etc.
- run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
- Twilio is the name of the software we use for online meetings
6) Matchmaking feedback
After every meeting takes place, always remember to give your feedback by filling in 2 questionnaires:
- Meeting ratings: go to your profile and click on Feedback on the left menu and rate every meeting you attended. You will be asked to express a simple rating about the meeting and to leave a comment about its outcomes.
- Event feedback: submit your feedback about the whole Brokerage event, rating your experience and giving some useful comments about aspects that could be improved (a custom link will be shared at the end of the event).
Your support for the program evaluation is extremely valuable to us, as it will help us improve our work for the next edition.
Happy matchmaking!
